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Bid Manager

The Bid Manager is responsible for managing and leading the end-to-end bidding process to secure new business for the company. This role involves coordinating with internal stakeholders, gathering key input, and developing winning bid strategies to deliver competitive and high-quality proposals. The ideal candidate will have a strong background in facilities management, excellent project management skills, and a proven track record of winning complex bids in the GCC market.

Bid Strategy and Planning
Bid Management
Team Management
Stake Holder Collaboration
Quality Assurance
Commercial Collaboration
Post-Submission & Feedback
Marketing Support

Key Accountabilities

Bidding Strategy & PlanningBid ManagmentTeam ManagmentStakeholder CollaborationCommercial CollaborationQuality AssurancePost Submission and FeedbackMarketing Support

Bidding Strategy & Planning

  • Develop and implement bid strategies to secure new contracts in the facilities management sector.

  • Analyse market trends, Client needs, and competitor activities to formulate competitive service solutions.

  • Work closely with sales, operations, HR, IT and commercial teams to ensure alignment on bid objectives and strategy.

Bid Managment

  • Lead and manage the entire bidding process, from the initial opportunity identification to bid submission.

  • Ensure that bid requirements are clearly understood and organize all necessary documentation and inputs.

  • Develop detailed bid plans and timelines, ensuring adherence to deadlines and quality standards.

  • Compile and review all bid components to ensure accuracy, relevance, and competitiveness.

Team Managment

  • Lead and mentor a team of Bid Administrators, ensuring effective delegation of tasks and maintaining high standards across all bid submissions.

  • Oversee the work of team members to ensure timely delivery of bid documents, compliance with tender requirements, and consistency in proposal quality.

  • Provide guidance, support, and training to enhance team performance, foster professional growth, and improve efficiency in the bid process.

Stakeholder Collaboration

  • Act as the primary point of contact for all bid-related communications, coordinating between various departments.

  • Facilitate bid meetings, and review sessions, and obtain approvals from senior management as required.

  • Engage with partners, subcontractors, and suppliers as necessary to ensure full bid compliance and competitiveness.

Commercial Collaboration

  • Coordinate with the commercial team to collect and consolidate inputs for proposal elements, including organizational charts, manpower tables, subcontractor details, tools, and equipment, etc. ensuring alignment with tender specifications.

  • Develop comprehensive and competitive proposals that reflect the pricing and resource strategies provided by the commercial team, keeping in mind Client requirements and company objectives.

  • Identify and highlight any potential risks, incorporating mitigation strategies to ensure proposal compliance and competitiveness.

Quality Assurance

  • Act as the primary point of contact for all bid-related communications, coordinating between various departments.

  • Facilitate bid meetings, and review sessions, and obtain approvals from senior management as required.

  • Engage with partners, subcontractors, and suppliers as necessary to ensure full bid compliance and competitiveness

Post Submission and Feedback

  • Coordinate and lead post-submission follow-ups, including presentations, clarifications, and negotiations with Clients.

  • Collect feedback on submitted bids to enhance future proposals.

  • Conduct win/loss analysis to identify areas of improvement and leverage lessons learned.

Marketing Support

  • Coordinate and lead post-submission follow-ups, including presentations, clarifications, and negotiations with Clients.

  • Collect feedback on submitted bids to enhance future proposals.

  • Conduct win/loss analysis to identify areas of improvement and leverage lessons learned.

Role Specification

Bachelor’s degree in business, engineering, facilities management, or a related field. An MBA or similar advanced degree is a plus.

Minimum of 5 years of experience in bid management or proposal development, preferably in facilities management or similar industry within the UAE or GCC region.

  •      Proven ability to lead complex bids, manage multiple stakeholders, and deliver high-quality proposals within tight deadlines.

  •      Excellent written and verbal communication skills, with the ability to produce clear, concise, and compelling proposals.

  •      Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with bid management software.

  •      Strong project management skills, with PMP or similar certifications as a plus.

  •      High level of attention to detail, strong organizational skills, and the ability to work independently.

  •      Highly motivated and results-oriented with a strong sense of accountability.

  •      Excellent interpersonal skills with the ability to foster relationships and drive alignment across teams.

  •      Culturally aware and able to work effectively in a multicultural environment.

  •      Adaptable and flexible, with the ability to handle changing priorities and multiple deadlines.

Job Profile Agreement: 

I (Job holder) can confirm that I have read and understand the requirement of my job as outlined above. I also agree this job profile sets out current duties of the post that may vary from time to time according to business requirements without changing the general character of the job and/or responsibility.

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